How to apply an increase to a single employee.
1. Select Employee from the correct company and frequency.
![Pay rate increases 1](https://reypathsolutions.b-cdn.net/wp-content/uploads/2022/09/Pay-rate-increases-1.png)
2. Select Payroll Processing –> Pay Rate Details
![Pay rate increases 2](https://reypathsolutions.b-cdn.net/wp-content/uploads/2022/09/Pay-rate-increases-2.png)
To add an Increase, click on “+ Pay Rate” in the top right of the screen
![Pay rate increases 3](https://reypathsolutions.b-cdn.net/wp-content/uploads/2022/09/Pay-rate-increases-3.png)
Pay Rates Screen
Pay rate page before Change (fields are locked)
![Pay rate increases 4](https://reypathsolutions.b-cdn.net/wp-content/uploads/2022/09/Pay-rate-increases-4.png)
Pay rate page during (fields are editable)
![Pay rate increases 5](https://reypathsolutions.b-cdn.net/wp-content/uploads/2022/09/Pay-rate-increases-5.png)
Pay rate Screen after (some fields will remain editable for the current pay run)
![Pay rate increases 6](https://reypathsolutions.b-cdn.net/wp-content/uploads/2022/09/Pay-rate-increases-6.png)
Refresh Calculations
The Increase should show up on the payslip
if it does not, then you can:
1. Select update on the payslip
OR
2. Do a company recalculation under config
a) Select Config
![Pay rate increases 7](https://reypathsolutions.b-cdn.net/wp-content/uploads/2022/09/Pay-rate-increases-7.png)
b) Select Recalc Symbol
![Pay rate increases 8](https://reypathsolutions.b-cdn.net/wp-content/uploads/2022/09/Pay-rate-increases-8.png)
How to apply an increase to many employees (bulk import)
1. Select Any employee, be sure you select the correct Company and Frequency.
![Pay rate increases 9](https://reypathsolutions.b-cdn.net/wp-content/uploads/2022/09/Pay-rate-increases-9.png)
2. Once the employee is selected then, on the top menu bar, select Bulk Actions
Under Bulk Actions, choose
Screen Type: Employee
Action Type: Pay Rate Details
![Pay rate increases 10](https://reypathsolutions.b-cdn.net/wp-content/uploads/2022/09/Pay-rate-increases-10.png)
Edit in Bulk View
To view employees and edit inside of bulk view, click on the eye
![Pay rate increases 11](https://reypathsolutions.b-cdn.net/wp-content/uploads/2022/09/Pay-rate-increases-11.png)
![Pay rate increases 12](https://reypathsolutions.b-cdn.net/wp-content/uploads/2022/09/Pay-rate-increases-12.png)
Either edit inside of the bulk view.
OR select the bold downwards arrow to edit these bulk updates with an excel download
![Pay rate increases 13](https://reypathsolutions.b-cdn.net/wp-content/uploads/2022/09/Pay-rate-increases-13.png)
How to correctly upload pay rates into PaySpace
TIP:
You cannot increase the pay rate with a simple edit. To increase the pay rate, a new pay rate must be created. This can be done as explained: either on the employees’ profile or with a pay rate template import.
The easiest way to update all the employees pay rate is to:
1. Download the file as shown above
![Pay rate increases 13](https://reypathsolutions.b-cdn.net/wp-content/uploads/2022/09/Pay-rate-increases-13.png)
2. Then Download a Pay Rate details Template
![Pay rate increases 14](https://reypathsolutions.b-cdn.net/wp-content/uploads/2022/09/Pay-rate-increases-14.png)
3. Now Copy the required lines from the First Download into the Second Download (Empty Template)
4. And then Upload the populated template into PaySpace
a) Select File
![Pay rate increases 15](https://reypathsolutions.b-cdn.net/wp-content/uploads/2022/09/Pay-rate-increases-15.png)
b) Choose the File
![Pay rate increases 16](https://reypathsolutions.b-cdn.net/wp-content/uploads/2022/09/Pay-rate-increases-16.png)
c) Upload the File
![Pay rate increases 17](https://reypathsolutions.b-cdn.net/wp-content/uploads/2022/09/Pay-rate-increases-17.png)
d) Create Succesful
![Pay rate increases 18](https://reypathsolutions.b-cdn.net/wp-content/uploads/2022/09/Pay-rate-increases-18.png)
Troubleshooting
If you are not successful, be sure to review the error messages
1. Review the History under bulk upload
![Pay rate increases 19](https://reypathsolutions.b-cdn.net/wp-content/uploads/2022/09/Pay-rate-increases-19.png)
2. Download the Data Error Excel Sheet
![Pay rate increases 20](https://reypathsolutions.b-cdn.net/wp-content/uploads/2022/09/Pay-rate-increases-20.png)
REMEMBER: After fixing the errors, copy the content into a new template to attempt an upload again.
Still Stuck?
Get in contact with one of our consultants